Roles and Responsibilities of an Community Association Manager in Tampa, FL

Roles and Responsibilities of an Community Association Manager in Tampa, FL

Finding the perfect home isn't easy, but a lot of people consider HOA communities to be great places to live.

Homeowners associations have a range of responsibilities that benefit residents, but they often struggle to keep up with everything. Some communities enlist a community association manager to help with this. They can take on various duties to help the HOA board stay on top of things.

Let's take a look at the role of a community association manager so you can see how they might benefit your HOA community.

Maintenance of Common Areas

Common areas like pools, gyms, and parks are for all residents to use, but over time, wear and tear can take a toll. An association manager can ensure they're properly maintained and always fit for use.

This involves contacting contractors, landscaping companies, and more to acquire their services. Association managers tend to have good relationships with these companies, so they can even sometimes get discounts. They'll keep track of spending and invoices for accounting purposes.

Accounts and Finances

This is one of the more complex areas of community management, as well as one of the most important. Most people don't know how to handle community finances, so HOA boards tend to struggle with this.

As one of the most important community association manager responsibilities, they're trained to be able to deal with finances effectively and correctly. This will prevent costly mistakes, and they may even be able to optimize budgets. This all helps to save community funds, which can then be put to good use.

Corresponding With Homeowners

Communication is one of the most important community association manager skills. They'll serve as a point of contact for all residents who can go to them with any issues that come up. This requires responding to emails, calls, and messages.

They'll also provide residents with any updates or information they need. They can do this through things like newsletters, flyers, postal mail, and signs. Maintaining communication helps keep everyone in the loop and supports a communal neighborhood.

Policy Enforcement

HOA boards are in charge of setting policies for the community. These are rules that all residents need to follow, and they typically relate to anything that can make the neighborhood less pleasant for other residents. This includes things like excessive noise and other disturbing behavior.

HOA boards don't usually have any trouble establishing these policies, but enforcing them may be tricky. Board members usually know many of the residents quite well, and might not want to punish their friends for breaking the rules.

Association managers don't have these personal relationships, so won't be biased in any way. They can enforce policies as needed to keep things fair for everyone.

Hiring a Community Association Manager

An HOA can be great for your community, but they often struggle to keep up with everything that's required of them. A professional community association manager can take on various responsibilities to support your HOA and residents.

PMI Tampa is a professional real estate management company that serves clients in Tampa and the surrounding area. Entrepreneur ranked us the #1 property management company of 2023. Take a look at our association management page to find out more about how we can help.